You are invited to participate in the 3rd Australasian Youth Justice Conference, Contemporary Challenges, Innovative Solutions, as a sponsor and/or exhibitor. Over 200 delegates are expected to attend this exciting conference juvenile justice administrators, practitioners and policymakers from government and community organisations, together with academics, students and others with a keen interest in effective, innovative youth justice outcomes.

The conference will feature dynamic keynote presentations from a diverse group of international and domestic keynote speakers, each setting the scene for the concurrent papers, concurrent sessions and poster presentations that will complete the program.

We are offering a limited number of Conference sponsorship opportunities designed to deliver maximum exposure for the sponsor throughout the promotion of the Conference, and at the Conference itself.  Some of the sponsorship benefits will be:

  • publicity and professional association with the Conference;
  • target marketing;
  • distribution of agency/organisation/company profile and services; and
  • strengthening your corporate image within the area of youth justice.

If your agency/organisation/company would like to participate in this year’s Conference as a sponsor, please email anna@conferencedesign.com.au with your organisation background and preferred sponsorship level to apply.

Sponsorship levels and terms and conditions are detailed below. These packages can be tailored to meet individual sponsorship requirements so please feel free to discuss your sponsorship priorities with us.

Sponsorship Opportunities

Benefits to Sponsor

  • Recognition as a Gold Sponsor on all printed Conference documents, including the
  • Conference program.
  • Two complimentary full-conference registrations.
  • Up to two promotional items or pieces of literature included in the delegate satchels.
  • Agency/organisation/company logo hyperlinked to your website displayed on the front page of the conference website.
  • Opportunity for a senior member of your agency/organisation/company to chair or open one of the Conference sessions.
  • Organisation logo displayed on AV slide prior to the commencement of keynote sessions acknowledging sponsorship.
  • Announcement of sponsorship on eMarketing correspondence.
  • One pull-up banner displayed at the event.
  • Recognition as a Silver Sponsor on all printed Conference documents, including the Conference program.
  • One complimentary full-conference registration.
  • One promotional item or piece of literature included in the delegate satchels.
  • Agency/organisation/company logo hyperlinked to your website displayed on the front page of the Conference website.
  • Opportunity for a senior member of your agency/organisation/company to chair or open one of the Conference sessions.
  • Organisation logo displayed on AV slide prior to the commencement of concurrent sessions acknowledging sponsorship.
  • Announcement of sponsorship on eMarketing correspondence.
  • One pull-up banner displayed at the event.
  • Recognition as a Silver Sponsor on all printed conference documents, including the Conference program.
  • One promotional item or piece of literature included in the delegate satchels.
  • Agency/organisation/company logo hyperlinked to your website displayed on the front page of the Conference website.
  • Organisation logo displayed on AV slide prior to the commencement of concurrent sessions acknowledging sponsorship.
  • Announcement of sponsorship on eMarketing correspondence.

Benefits to Sponsor

  • Logo and acknowledgement as Welcome Reception Sponsor on all meeting material including print, PDFs and broadcast emails
  • Verbal acknowledgement as Welcome Reception Sponsor during the Welcome Reception
  • Four complimentary tickets to the Welcome Reception
  • Opportunity to address delegates during the Welcome Reception (5 minutes)
  • Two free standing banners (2m high x 1m wide) displayed in a prominent location during the Welcome Reception
  • Logo in the program
  • Logo displayed on a conference sponsors slide
  • Logo & hyperlink on the meeting website
  • 200-word profile on the meeting website

This sponsorship opportunity offers prominent exposure of your organisation and logo. Each delegate will receive a name badge when they register at the meeting.

Benefits to Sponsor

  • Logo and acknowledgement as Name Badge Sponsor on all meeting material including print, PDFs and broadcast emails
  • Logo printed on each name badge
  • Logo in the program
  • Logo & hyperlink on the meeting website
  • 200-word profile on the meeting website
  • Logo & hyperlink on the meeting App
  • 200-word profile on the meeting App

This is a great opportunity to reinforce your branding to all delegates. Each delegate will receive a copy of the program when they register at the conference. The program will be A5 size.

Benefits to Sponsor

  • Logo and acknowledgement as Program Sponsor on all meeting material including print, PDFs and broadcast emails
  • Logo on the front cover of the program*
  • Advertisement on the back cover of the pocket program (A5)
  • Logo & hyperlink on the meeting website
  • 200-word profile on the meeting website

* Note, other high-level sponsors will also be acknowledged on the front cover.

  • A limited amount of these sponsors will be accepted on a first come, first served basis.
  • An insert will consist of no more than five pages stapled together.
  • Other promotional items such as pens will constitute one insert – only one of each promotional item will be accepted.
  • Logistics and costs related to the production and delivery of inserts is the responsibility of the sponsoring agency/organisation/company.

Terms and Conditions for Sponsors

Bookings & Payments

Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

By returning a Sponsorship and Exhibition Booking Form you are accepting these terms and conditions.

Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship and Exhibition application has been accepted.

Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.

GST and AUD
All costs are listed in Australian Dollars. As the conference is being hosted in South Africa the costs do not include Australian GST.

Payments
Payment is required within 14 days of us issuing your Tax Invoice to confirm your application.

Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship and Exhibition Bookings
Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or Postponement of the Conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

General Information

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Exhibition Floor Plan
The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the position and sizes of exhibition spaces.

Correspondence
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Allocation of Exhibition Spaces
Conference Design will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

Insurance
All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

Indemnity
Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

During the Conference

Deliveries
Late and missing deliveries are the main concern for sponsors and exhibitors during the conference.

Please use the specified delivery labels and confirm with your courier the consignment has actually been made.

When you arrive on site have the courier name, the consignment numbers and the delivery date available.

Security
No valuable items should be left unattended at your exhibition at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives
Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition area.

Custom Stands
All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 3.0 metres high. If you have any questions please email us a floor plan and elevations of your proposed stand.

Delegate List
Due to privacy requirements the delegate list will be supplied on the Conference App at the time of the conference and will include name, organisation and state.

Interactive Exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Storage
There is limited storage space on site for exhibition equipment or packaging.

Signage at the Venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.

Australasian Youth Justice Conference

The Australasian Youth Justice Administrators (AYJA) hosts a bi-annual Australasian Youth Justice Conference (AYJC) for academics, practitioners, and government and non-government agencies to drive and showcase youth justice initiatives and innovations nationally and internationally.  Learnings from these conferences contribute to evidence-based responses for youth justice and provide new ideas for youth justice at both a jurisdictional, national and international level.  EMAIL: secretariat@ayja.org.au

AYJA is working in collaboration with Juvenile Justice New South Wales (JJ NSW) and the Australian Institute of Criminology (AIC) to deliver the third AYJC in 2019.

Conference Managers

Please contact the team at Conference Design with any questions regarding the conference.
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